Bye-Laws / Rules

CONSTITUTION

(The original Constitution was adopted in January 1969. As amended and adopted till November 2003)

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• to foster the science of pharmacology;
• to promote research in pharmacology and allied disciplines, with particular reference to the current health needs of the country and national health policy;
• for the advancement of pharmacology in the country; and
• to collect, evaluate, disseminate and employ scientific knowledge about drugs for the benefit of the country.

• Ordinary Members : Persons who through research or teaching take an active interest in pharmacology or a related science shall be eligible for election to ordinary membership.

• Life Members: Persons who are ordinary members, or are eligible to become ordinary members can be elected, if not already elected as an ordinary member, to life membership.

• Honorary Members: The Society may elect to honorary membership persons:

  • distinguished in pharmacology or allied sciences, or

  • ordinary members on retiring from full-time employment provided he/she had been a regular ordinary member for at least 8 years immediately prior to retirement. All previously elected meritorious members will hereafter be categorized as honorary members. Honorary members shall have no right to vote.

Proposals for ordinary membership or life membership (except those who are already ordinary members) shall be made by two eligible members of the Society on forms provided by the General Secretary on request. The proposals received by the General Secretary shall be scrutinized by the executive committee of the Society and placed before the next meeting of the general body of the Society for election.

The membership will be considered as valid only after the General Body is approving his/her name. The society’s Newsletter and journal will be sent to the new members only after their approval of the membership by the General Body.

C. Membership Fee

• Each ordinary member shall pay an annual subscription, the amount of which shall be determined by the Society from time to time. The subscription shall become due on 1st January each year.

• Life membership fee shall be a lump sum payment, the amount of which shall be determined by the Society from time to time.

• Honorary members are exempted from payment of subscription fee.

• An ordinary member, whose membership fee is not received by 1st April shall forfeit his privilege of receiving the Indian Journal of Pharmacology and to participate in the election of that year.

• An ordinary member, whose subscription is two years in arrear, despite written reminders from the treasurer or the General Secretary shall cease to be a member.

• President - The president shall be the executive head of the Society and shall preside over all meetings of the executive committee and the general body of the Society.

• General Secretary - The General Secretary shall be the executive officer of the Society. He shall deal with all affairs of the Society except those of finance and publications. He shall co-ordinate the activities of other office bearers of the Society, organize meeting of the executive committee and the general body of the Society and maintain records. The General Secretary shall in consultation with the president, nominate the delegate of the Society for international conferences.

• Treasurer - The treasurer shall deal with all matters concerning finance. Treasurer shall submit a financial statement certified by a chartered accountant at the annual meeting of the executive committee.

• Chief Editor - The Chief Editor shall be responsible for the publication of the Indian Journal of Pharmacology. For the publication of the journal, the Chief Editor shall be assisted by an Editorial Board, the members of which shall be nominated by the Chief Editor. Chief Editor shall maintain all accounts concerning the publication of the journal and shall submit a financial statement certified by a Chartered Accountant at the annual meeting of the Executive Committee.

  The Chief Editor shall provide a copy of the audited statement of account of the journal to the Treasurer of the Society at least 3 weeks before the meeting of the Executive Committee and the Executive Committee shall consider the comments of the Treasurer before recommending the accounts for adoption by the general body.

  The Chief Editor shall apply for the grants-in-aid for the journal and shall submit the utilization certificates and audited accounts of their utilization to authorities concerned. The amounts received as grants-in-aid to the journal shall be channelised through the Treasurer of IPS. The Chief Editor shall also ensure that copies of all publications of the Society are furnished to the Indian National Science Academy and to other recognized sponsors.

• Secretary, International Relations - He/She shall deal with all foreign business including that of IUPHAR and National Societies in Pharmacology of other countries.

• Vice-President - The Executive Committee, in the absence of the President shall request one of the Vice-Presidents to perform the functions of the President.

• Organizing Secretary - The Organizing Secretary shall be responsible for the organization of the annual conference of the Society.

• Secretary, Clinical Pharmacology - He/she shall be responsible for the development and promotion of Clinical Pharmacology.

(c) Interim Vacancy: The Executive Committee shall have the power to fill any interim vacancy that may occur in its membership.

(d) Election of the Executive Committee: All members of the Executive Committee except the Organizing Secretary, immediate Past-President and immediate Past-General Secretary, shall be elected by eligible members of the Society. The Organizing Secretary shall be nominated by the General Secretary. The procedure for conducting the elections shall be as follows :

• The General Secretary shall act as the returning officer for the election and shall announce the schedule for elections.

• Nomination forms shall be issued by the Returning Officer to the prospective candidates, at least 5,1/2 months before the annual general body meeting.

• Nomination from bearing the name of the nominee and the post duly proposed and seconded by the eligible members of the Society along with the signature of the nominee (to indicate his willingness to be elected for the post) must reach the returning officer 4,1/2 months before the annual general body meeting.

• The returning officer shall intimate to all the candidates the complete list of the nominees. The last date for the withdrawal of the nomination by a candidate shall be 3 months before the annual general body meeting.

• Election shall be conducted by confidential postal ballot. Ballot papers shall be sent to eligible members by post. The last date of receipt of ballot papers by the returning officer in sealed covers shall be one month before the annual general body meeting.

• The ballot papers with seals intact shall remain in the custody of the returning officer. At the time of the annual meeting of the Executive Committee, the ballot papers will be opened and votes counted.
  
  The returning officer shall get the results of the election approved by the executive committee and declare the results at the meeting of the general body of the Society.

• Any ordinary or life member of the Society is eligible to contest the election to propose or second a nomination or cast vote provided that-

  • He has been elected as a member of the Society at least one year prior to the year of election, and

  • He has no arrears of subscription including that of the current year by 1st April of that year.

  • The list of the eligible members (voters) be released every year by April 30, by the treasurer of the Society. The ballot shall be sent to only these members.

• No elected member of the executive committee except the Chief Editor (who shall be eligible to seek re-election to the same post), shall be eligible for re-election to any post before a gap of one year.
  
  The Organizing Secretary will not be eligible for the election to any post during his tenure.

• No member of the Society is eligible to file nomination for more than one post in the executive committee nor to propose or to second more than one nominee for the same post.

• Post in the executive committee that remain vacant for the want of valid nominations or valid candidature shall be filled by election in the annual general body meeting. The candidates, proposer and seconder must be eligible under the rules applicable to the election of the year. All members present in the annual general body meeting shall be entitled to vote in the election.

• The order of precedence among the vice-presidents shall be determined by the votes polled by them. In the event of the votes polled being equal or the election being uncontested the elder of the two candidates shall have precedence.

5. PUBLICATION: The official publication of the Society shall be “Indian Journal of Pharmacology”. The chief editor, assisted by the editorial board shall be responsible for all aspects of the publication of the journal.

6. MEETINGS:

• Executive Committee: The executive committee shall meet at least once a year. The General Secretary shall send notice of the meeting together with the proposed agenda to all the executive committee members at four weeks before the meeting is to be held. The quorum for the executive committee meeting shall be 5 members.
  
  For the mid term Executive meeting III tier A/C fare will be paid to those attending the meeting. No fare should be paid for attending the Executive meeting which is held just a day before or during the Annual conference of the Society.

• General Body: The general body of the Society consisting of all the members of the Society will meet once a year at the time of the annual conference. Minutes of the Executive Committee shall be the agenda for the general body meeting.
  
  The quorum for the general body meeting shall be 25 members.

• Editorial Board: The editorial board of Indian Journal of Pharmacology will meet once a year during the time of annual conference; mainly to discuss steps regarding improvement of journal. The chief editor will convene the meeting, the notice of which be issued a month before to all the members of the editorial board. The General Secretary, President, Vice-Presidents and Treasurer may be invitees but Chief Editor will have the discretion to invite anybody else who may contribute to Society’s journal.