Bye-Laws / Rules

• Annual Conference : The Society shall organize an annual conference of all the members of the Society. The conference will be devoted to all aspects of pharmacology and allied disciplines. The venue of the annual conference shall be decided at the general body meeting of the previous year. The organizing secretary of the annual conference shall be responsible for all aspects in the organization of the annual conference. The executive committee of the Society shall render technical assistance in drawing out the program of the conference.

• Regional Conferences : The Society shall encourage organization of regional conferences/symposia/workshop under the auspices of the Society to promote the objectives of the Society.

Local branch of the Society can be created at any city provided there are 10 or more members of the Society. Each branch shall elect one branch secretary to transact the business of the branch.

9. FISCAL YEAR:

The fiscal year of the Society shall be from the first day of April to the last day of the March.

10. AMENDMENTS:

• Constitution :- No amendment of the constitution shall be made except at an annual general body meeting of the Society. No amendment shall be made unless two-thirds of the members present are in favour. Proposal for any amendment may be submitted to the General Secretary by any member of the executive committee or by at least 20 members of the Society at least 6 weeks before the annual general body meeting of the Society. The General Secretary shall intimate all the members of the executive committee the proposals received at least 4 weeks before the annual general meeting. The executive committee shall consider all proposals and make appropriate recommendations for consideration by the general body of the Society.

• Bye-Laws :- No amendment of the bye-laws shall be made except at an annual general meeting of the Society. No amendment shall be made unless it is adopted by a simple majority vote of the members present at the annual general meeting. The General Secretary shall intimate all the members of the executive committee the proposals for any amendments at least 4 weeks before the annual general body meeting. The executive committee shall consider all proposals and make appropriate recommendations for consideration by the general body of the Society.

BYE-LAWS

• The annual subscription for the ordinary membership shall be Rs.250/- For renewal of membership (with no past dues) a rebate of Rs.50/- shall be allowed if the payment is received by the treasurer before 31st March of the year concerned.
  
  In case of members who are living abroad on permanent or semi-permanent basis, annual subscription for ordinary membership shall be the equivalent of US $ 25.00

• For life membership, the subscription for persons living in India shall be Rs.1500/- For persons living abroad permanently/semi- permanently, this shall be the equivalent of US $ 250.00.
  
  The above rates shall apply from 1st April 2003.

• There shall be an admission fee of Rs.50/- for a new ordinary member in addition to the prescribed membership fee. This amendment will come in force from January 1983.

A recognized local branch of the Society shall receive Rs.5/- per active and valid member per year from the parent organization for petty contingent expenses.

C. Regional Conference/ Symposia/Workshop:- The Society may render financial aid to the maximum extent of Rs.1000/- to any regional conference/symposia/workshop organized under the auspices of the Society provided that :-

• Approval of the General Secretary has been obtained before organizing such activities, if the Society is asked financial assistance.

• At least two states are involved in the organization of the activity to give it really a regional character.

• The majority of the members of the state involved have cleared their subscription dues up-to-date.

• The request for financial assistance has reached the General Secretary at least 3 months in advance, and

• Not more than 3 such activities can receive financial assistance from the Society in a year.

D. Accounts for the General Secretary:- The General Secretary shall submit his accounts to the treasurer to facilitate auditing of the treasurer’s account.

E. Subvention for Journal:- The accounts of the journal shall be maintained by the chief editor. The treasurer shall pay the chief editor :-

• 50 % of all subscriptions received from ordinary members, and;

• 50 % of the interest accruing out of life membership fees.

• The interest accrued on “journal fund” created solely for financial support of the journal. The “journal fund” shall include :-

  • Unutilized/left-over funds of conferences organized under the auspices of the Society.
  • Donations from members or other sources.

An endowment “Chopra Memorial Fund” be created to organize suitable academic activities, e.g. Chopra Memorial Oration etc. The following will act as interim trustees to decide matters regarding Chopra Memorial Fund.

• Prof. B. N. Dhawan, Lucknow
• Dr. P. K. Seth, Lucknow
• G. P. Gupta, Lucknow

The fund shall be jointly operated by Prof. G. P.Gupta and Prof. B.N. Dhawan.

As much of the fund as possible shall be kept in a long term fixed deposit in one of the nationalised banks, rest be deposited in a savings bank account.

Expenses incurred in Chopra Memorial Oration including TA/DA, medal/scroll/souvenir, etc. be met out of the interest accrued on bank deposits.

Accounts of the fund shall be submitted to the treasurer of the Society every year.

The executive committee of the Society shall appoint the following committee to decide the speaker for the Chopra Memorial Oration of the next year –

i) President-Convener,
ii) General Secretary,
iii) Three members nominated by the executive committee.

G. Society’s Fund:-The treasurer shall maintain the funds of the Society. The following receipts shall be kept in long term fixed deposits in one of the nationalized banks and/or public sector undertaking

i) Life Membership fee-all
ii) Donations
iii) Endowment funds for the award of prizes
iv) Any savings of the Society.

Interest accrued on life membership fees be added to the subscriptions of ordinary members for contingent expense of the Society. Interest accrued on endowment funds shall be for the award of respective prizes

H. Journal:- All members of the Society who have no dues in arrear shall receive the journal free of any extra charge.

The chief editor shall fix the subscription rate for contributing the journal by non-members and libraries.

I. State Representative:- Members from each state may elect a state representative who may attend the meeting of the executive committee with no voting right.

J. FELLOWSHIP OF INDIAN PHARMACOLOGICAL SOCIETY The Fellowship is a recognition by the Society of significant contributions of the person to growth and development of pharmacology in the country and should encompass achievements in research , publications and teaching. The eligibility of Fellowship will be restricted to Indian citizens who are life members of the Society for 7 years. The election will be governed by the Regulations framed by the Executive Council and approved by the General Body of the Society.

a) NOMINATIONS

• Nomination papers for Fellowship can be obtained by a life member by writing to the General Secretary of the Society along with a demand draft of Rs. 100/-.

• Each candidate shall be proposed, seconded and supported by at least one Life member of 10 years standing. The Life Member who nominates should preferably belong to the same field of specialization and he/she shall certify that he/she is personally acquainted with the scientific work of the candidate and in his/her opinion he/she is fit for the fellowship. Priority will be given to the teachers having more then 15 years of experience.

• A Life Member of 10 years standing may propose or second up to three candidates each year for election to the fellowship of the Society but can support additional nominations

• Nominations made for the Fellowship of the Society shall remain in good standing for a period of 3 years. A scientist whose nominations for Fellowship has remained in good standing for a period of 3 years and who is not elected during this period can be re-nominated after a gap of 2 years. During the period that a nomination remains in good standing it should be updated every year. For this , the General Secretary , will write to the proposer.

• Nomination papers would be received in the Office of the General Secretary by the 31st March every year , duly filled and signed and addressed to the General Secretary , and no paper received after this date shall be considered in that year. If 31st March happens to be a postal holiday the next working day would be the last date.

The maximum number of Fellows will be 100 or 10 % of the life membership of the Society whichever is less. Not more than 5 Fellows will be elected in any year. During the first 5 years , however , upto 10 Fellows may be elected subject to not more than 5 % of the life membership of the Society.

c) ELECTION PROCEDURE

• Recommendation of the Credential Committee
  All valid nominations will be considered for recommendations by the Credential Committee consisting of the following :

  • Two Past Presidents to be nominated by the Executive Committee
  • Three Fellows/Life Members of 10 year standing to be nominated by the Executive Committee.
  • Out of above five members one past President should be nominated as the member secretary.

  The President may coopt an additional member of the subdiscipline of any of the nominees like clinical pharmacology, pharmaceutical sciences, veterinary pharmacologist etc. which is not covered adequately by the members of the Committee appointed by the Executive Committee.
  
  

  The Committee will recommend not more than 5 names ( 10 names during the first 5 years ) for consideration of the Executive Committee. A brief citation must accompany each recommendation highlighting the contributions which the nomination has been made.

• Selection by the Executive Council :
  At the annual meeting of the Council the recommendations of the Credentia Committee will be considered and the Council will then elect by voting such names as it considers suitable for election. In the event of a tie , the President will have a second and casting vote. It will not be obligatory for the Council to recommend any fixed number of persons for election during any year but it cannot introduce new names in the list submitted by the Credentials Committee.

• Announcement of Results :
  The results will be announced by the General Secretary at the annual general meeting of the Society and the elected Fellows will be formally informed by a letter from the President of the Society.

• Date of Election :
  The election will be effective from First January of the next year.

• An admission Fee of Rs. 3000/- and one time Fellowship subscription which will be three times the Life Membership Fee will have to be paid by the Fellow within 6 months of the intimation of election.

• Every person elected Fellow of the Society shall, before admission to Fellowship, subscribe to the following obligation :
  

  I hereby solemnly affirm to follow the code of scientific ethics ; maintain integrity in research , publications and teaching ; uphold the cause of pharmacology and strive for enrichment of the dignity and objectives of the Society.
  
  (SIGNATURE)

• Effective Fellowship will commence only after payment of the dues and signature of the obligation form.

• The Society will maintain a register which will have to be signed by each Fellow.

• The Fellow will sign the register at a subsequent annual general meeting of the society when the President will formally admit him/her to the Fellowship and present the Fellowship scroll after the citation has been read by the General Secretary of the Society

• The register must be signed within 3 years of election but after payment of the dues. The Fellow will inform the General Secretary in writing 3 months before the meeting so that the necessary arrangements are made.

• Fellows who fail to fulfill the above obligations within the stipulated time may forfeit the Fellowship.